Accession Number:

ADA576465

Title:

Improvements Needed to the Purchase Card On-Line System

Descriptive Note:

Audit rept.

Corporate Author:

OFFICE OF THE INSPECTOR GENERAL (DEPARTMENT OF DEFENSE) ALEXANDRIA VA

Personal Author(s):

Report Date:

2013-03-27

Pagination or Media Count:

17.0

Abstract:

The Director of Program Development and Implementation, Defense Procurement and Acquisition Policy DPAP, Office of the Under Secretary of Defense Acquisition, Technology, and Logistics, requested this audit. Our objective was to determine whether Department of Defense DoD ApprovingBilling Officials adequately reviewed transactions that the Purchase Card On-Line System PCOLS referred for being at-risk of noncompliance with applicable laws and criteria. In addition, we were to determine whether DoD ApprovingBilling Officials adequately reviewed cases in which they identified cards as lost or stolen. The PCOLS suite of applications consists of the following modules Enterprise Monitoring and Management of Accounts Authorization, Issuance, and Maintenance Data Mining Risk Assessment and PCOLS Reporting. We found that neither we nor DPAP could use the PCOLS to assess and determine whether DoD ApprovingBilling Officials adequately reviewed 32,690 transactions that the system referred from January through June 2012 as being at-risk of noncompliance with applicable laws and criteria, including lost and stolen cards. This occurred because the automated system did not contain sufficient capability to automatically retrieve and match the case disposition reviews with the universe of the at-risk Government Purchase Card transactions, and was unable to archive case history file data, which were maintained in a separate data warehouse. As a result, the automated system cannot be employed for oversight reviews, such as assessments of ApprovingBilling reviews and disposition of at-risk transactions. Because of the information we requested to conduct the audit, the DPAP became aware that the automated system lacked the capability to produce the data needed to complete the assessment of the ApprovingBilling Officials reviews and initiated actions to improve the PCOLS. Thus, we are not making any recommendations in this report.

Subject Categories:

  • Administration and Management
  • Economics and Cost Analysis
  • Military Forces and Organizations

Distribution Statement:

APPROVED FOR PUBLIC RELEASE