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Paperless Material Inspection and Receiving Report: A Strategy to Streamline Acquisition and Reduce Paperwork

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The Department of Defense is committed to streamlining the acquisition process to increase productivity in both the public and private sectors. One modern method to streamline business practices is to convert paper- based systems to automated processing using the techniques of electronic data interchange EDI, as defined by the American National Standards InstituteANSI . To this end, DoD sponsored an examination of the feasibility of converting the widely used, paper-based Material Inspection and Receiving Report MIRR, DD form 250, into an electronic, paperless system. This report presents the case for conversion to EDI, and because of time and resource constraints, recommends a phased implementation. Our report outlines existing inspection and acceptance policy, the various uses of the MIRR, and MIRR preparation and distribution requirements. We found that the paper-based MIRR and Military Standard Contract Administration Procedures MILSCAP Shipment Performance Notification SPN carry similar data and serve similar purposes, leading us to conclude that the MILSCAP SPNs could be replaced by an EDI-based MIRR. We recommend that DoD examine inspection and receiving report data requirements in order to take advantage of the economies and streamlining potential such as reduced data requirements afforded by EDI-based systems. Apparently, too many copies of the MIRR are being sent to some locations and other locations need only a limited number of data elements because they already have most of the information in their data bases.

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  • Information Science
  • Recording and Playback Devices

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